Secretariat
The EASO Secretariat is responsible for the day-to-day management of the association. For further information, please contact us at enquiries@easo.org.
Secretariat functions include:
Corporate Governance
- Executive Committee management
- General Council management
- General corporate governance and legal advice (Trustee obligations etc.)
- Strategic review and strategic plan development
- Executive Committee succession planning
Financial Management
- Preparation of financial reports and annual budgets
- Production of management and end of year accounts
- Issuing invoices, processing payments and receipts
- Collection of membership dues
- Bank reconciliation, inter account transfers
- Investment, tax and VAT advice
- Liaison with external auditors to produce audited accounts
- Developing fundraising strategies
Membership Administration
- Developing and maintaining the EASO membership database
- Handling annual membership subscriptions
- Everyday assistance to members
- Response to general inquiries
- Member benefit development
- Developing member recruitment campaigns
Committee/Task Force Management
- Convening meetings in accordance with the Association’s constitution and statutory requirements
- Preparation of committee/Task Force agendas
- Timely distribution of committee/Task Force papers
- Proxy administration
- Writing of minutes
- Follow through of actions arising and drafting of related correspondence
- Meeting logistics (participant travel/accommodation, venue coordination)
- Development of Task Force web pages and communications
General Administration
- Managing EASO Awards and Travel Grants
- Managing EASO Best Poster Prize
- Coordinating the Young Investigators United Group
- EASO Publications Administration (Obesity Facts)
- Administrative support to the Executive Committee
- Coordination of SCOPE in Europe
- Coordination of EASO’s EU Platform participation
- Coordination of EU Project participation
- Managing special interest groups
- Coordinating relationships with other learned societies
Communications
- EASO Brand development (linked to ECO)
- Development and implementation of marketing strategies
- Website design and maintenance
- E-Newsletters and member updates
- Targeted communications via e-bulletins and mailings
- Coordination of PR and media relations
- Coordination of public affairs and advocacy activities
Björntorp Symposium Management
- Consultancy and Planning
- Budget Preparation and Financial Management
- Marketing and Promotion
- Scientific Programme Management
- Sponsorship Management
- Venue & On-site Management
- Delegate Management
- Social Programme Co-ordination
ECO Congress Management
- Manage ECO Site Selection process
- Consultancy and Planning
- Budget Preparation and Financial Management
- Marketing and Promotion
- Scientific Programme Management
- Sponsorship and Exhibition Management
- Venue & On-site Management
- Delegate Management
- Social Programme Co-ordination
